Attendance Manager:

Mrs H Edmonds

Attendance Assistant:     

Mrs K McCallum

Our School Day

8.30 am


8.35 –   9.00 am


9.00 – 11.00 am

Lessons 1 and 2

11.00 – 11.30 am


11.30 –   1.30 pm

Lessons 3 and 4

1.30 –   2.10 pm

Lunch break

2.10 –   3.10 pm

Lesson 5

3.10 –   3.15 pm

Transfer to buses/leave school


Attendance is taken very seriously at Chelmer Valley High School and we are working hard to help students achieve 100% attendance. We believe that;

  • Regular attendance promotes the effective and continuous learning of all students. 
  • Regular attendance promotes positive friendships and well-being.
  • Failing to attend school on a regular basis is a safeguarding matter.
  • Good habits of attendance and punctuality will assist to develop self-discipline and responsibility in preparation for future employment.

If you achieve 100% attendance - 190 days - you still have an amazing 175 days of holiday.


School Punctuality

Lateness = Lost Learning = Minutes amount to days

Parents/carers are responsible for ensuring that their son/daughter arrives at the school punctually. Students should arrive at the school for no later than 8.30am. The school offers Breakfast Club from 8am until 8.30am every morning.  Registration begins at 8.35am and form tutors electronically take the first register of the day. Students must report to the reception office to sign in if they arrive after 9.00am. Arriving after 9.00am without a legitimate reason will be recorded as an unauthorised absence. If a student needs to leave school early they need to bring a note to show their form tutor and make sure they show the note to reception and sign out when they leave. The school will contact you if we have concerns about punctuality and ask that you support our detention procedures re: student lateness.

Minutes lost each day

Days lost per school year

5 minutes

3 days

10 minutes

6.5 days

15 minutes

10 days

20 minutes

13 days

30 minutes

19 days

Being late 10 mins every day for one year is equal to 33 hours - approximately 6 days!



Reporting an Absence

If your child is unable to attend school you must:

  • Contact us as soon as possible on the first day of absence, preferably before 9.00am. Please make sure you state your child’s name, form group and the reason for absence. Please speak clearly and spell any unusual names.
  • Or, you can call into school and report an absence to reception
  • Continue to notify the school every day that your child is absent.
  • Send a note in on the first day they return with an explanation of the absence – you must do this even if you have already telephoned us.
  • Provide a copy of the appointment card for doctor, hospital or dental appointments upon their return.

If your child is absent we will:

  • Telephone or text you on the first day of absence if we have not heard from you;
  • Invite you in to discuss the situation with our Attendance Officer, Pastoral Manager and/or Head of Year if absences persist;
  • May refer the matter to the Local Authority if attendance moves below 90%.

Good Attendance

What does your child's percentage attendance mean? Parents/carers often become confused about what good attendance is. As a school our target attendance percentage is 95%.

Attendance Percentage


Days missed over a school year



0 Days missed


10 Days missed


20 Days missed


30 Days missed


40 Days missed

Research has shown that 17 days absence in a year results in a drop of one grade at GCSE


Reasons for Absence

Every half-day absence from school has to be classified by the school (not by the parents), as either AUTHORISED or UNAUTHORISED. This is why information about the cause of any absence is always required, preferably in writing.

If your child has a medical appointment and cannot return to school the same day we require a telephone call to explain the reasons.

Upon the students return to school we may meet with them for an attendance wellbeing check to discuss if there are any issues which could be contributing to absences, any support the school can offer and if the student has caught up on the missed work.

Authorised absences are mornings or afternoons away from school for a good reason and that are permitted under government guidelines like illness, medical/dental appointments which unavoidably fall in school time, emergencies or other unavoidable cause. Medical and Dental appointments, where possible, should be made for after school or during school holidays. The School understands that this isn’t always possible, however, students should attend school prior to or following a medical/dental appointment and avoid a full day’s absence.

Unauthorised absences are those which the school does not consider reasonable and for which no “leave" has been given. This type of absence can lead to the School and the Local Authority using sanctions and/or legal proceedings.   This includes:

  • Parents/carers keeping children off school unnecessarily
  • truancy before or during the school day
  • absences which have never been properly explained
  • children who arrive at school too late to get a mark
  • shopping, looking after other children or birthdays 
  • day trips and holidays in term time which have not been agreed. 



Taking your child out of school during term time could be detrimental to your child’s educational progress. A pupil who takes 10 days absence will only attain 94.7% attendance in the year. They will also miss 50 hours of education.  

There is NO entitlement to parents to take their child out of school during term time, however, you may apply to the school for leave of absence if you believe there are exceptional circumstances.

The Education (Pupil registration) (England) (Amendment) Regulations 2013 amended Regulation 7 prohibit Headteachers granting leave of absence to a pupil except where an application has been made in advance (at least six weeks before) by the parent/carer with whom the pupil normally resides and the Headteacher considers that there are exceptional circumstances relating to the application.

If the absence is not authorised and the holiday/leave of absence is taken any way, the case will be referred to the Education Welfare Service (EWS) who may issue a Penalty Notice for £120 (or £60 if paid within 21 days) to each parent for each child taken out of school.

An application for leave of absence can be found at the bottom of this page. A copy can be obtained from the school office.


Promoting Attendance

Staff and Students at Chelmer Valley are fully aware of the expectations surrounding attendance.

  • Regular assemblies take place in school highlighting the importance of Attendance.
  • Weekly attendance figures are given for each form in assembly.
  • Rewards given for excellent, good and improved attendance.
  • Rewards given to forms groups for achieving the best attendance.
  • Informative displays regarding attendance in school.